Passport renewal process for Indian citizens: Step by step guide

The bureaucratic task of renewing a passport is a door to experience diverse cultures, nature, and adventures beyond the borders. However, the process of passport renewal in India can often seem overwhelming, filled with forms, requirements, and the uncertainty of timelines. Hence, understanding how to navigate the passport renewal process is essential. Let’s dive in.

Why you need to renew your passport?

Renewing your passport is essential for various reasons:

● Expiry: Passports are valid for ten years for adults. If your passport is about to expire or has already expired, you need to renew it.

● Changes in personal information: If you've changed your name (due to marriage, divorce, etc.) or if your address has changed, a renewal is necessary.

● Damage: If your passport is damaged, torn, or missing pages, you must apply for a renewal.

● Travel requirements: Some countries require that your passport be valid for at least six months beyond your date of entry.

Eligibility for passport renewal in India

Before diving into the renewal process, let’s clarify who is eligible for passport renewal. You can renew your passport if:

● Your current passport is about to expire or has expired.

● Your personal details have changed, such as your name due to marriage or other legal reasons.

● Your passport is damaged or has lost pages.

● You wish to upgrade your passport, for example, from a regular passport to a diplomatic passport.

It’s important to note that the passport renewal process must be initiated well before any planned travel, ideally at least six months prior to your journey.

Step-by-step passport renewal process

Here’s the step-by-step passport renewal process:

Step 1: Gather required documents

Start by collecting the necessary documents for your passport renewal. Here’s a comprehensive list:

● Old passport: The passport you wish to renew.

● Photographs: Two recent passport-sized colour photographs (2x2 inches) with a white background.

● Proof of address: This can include a utility bill, rental agreement, or government-issued ID.

● Identity proof: Valid government-issued photo ID such as an Aadhaar card or voter ID.

● Marriage certificate (if applicable): Required for name changes post-marriage.

● Application form: Complete the passport renewal application form, available online.

Step 2: Complete the online application

● Visit the Passport Seva Portal: Go to the Passport Seva Portal.

● Register or log in: If you’re a first-time user, register by entering your mobile number and email ID. Existing users can log in directly.

● Choose the application type: Select “apply for passport” and choose “reissue passport.”

● Fill in your details: Accurately complete the form, ensuring consistency with your existing passport information.

● Payment: Pay the renewal fee online. The fee varies based on the type of passport and the number of pages.

Step 3: Book an appointment

After successfully submitting your application and making the payment, the next step is to book an appointment:

● Select your location: Choose a Passport Seva Kendra (PSK) or Regional Passport Office (RPO) convenient for you.

● Schedule an appointment: Pick an available time slot for your appointment.

Step 4: Attend your appointment at the PSK

On the day of your appointment, ensure you are well-prepared:

● Bring required documents: Carry your printed application receipt, old passport, and all required documents.

● Arrive early: Aim to arrive at least 15 minutes early to complete security checks and to avoid any last-minute rush.

● Biometric data capture: At the PSK, you will provide your biometric data (fingerprints and photographs).

Step 5: Document verification

After biometric capture, your documents will be reviewed:

● Verification process: Passport officers will verify the authenticity of your documents. Be prepared to answer questions or provide clarifications if needed.

● Cooperation: Ensure all documents are in order to prevent delays.

Step 6: Police verification (if applicable)

In certain cases, especially if there are changes in personal details or if this is your first passport renewal, police verification may be required:

● Local police visit: Officers may visit your registered address to confirm your identity.

● Timely response: Be available for the police visit. If they are unable to reach you, this could delay the renewal process.

Step 7: Track your passport application status

Once your application is submitted, you can track its status:

● Visit the Passport Seva Portal: Use your application reference number to check the status of your application.

● Receive notifications: You’ll receive SMS updates regarding the progress of your application.

Step 8: Receive your renewed passport

After processing:

● Dispatch: Your renewed passport will be dispatched to your registered address.

● Processing time: The entire process usually takes between 7 to 10 working days, though this can vary based on circumstances like police verification.

Tips for a smooth passport renewal process in India

Here are some key tips for a smooth passport renewal process in India:

● Double-check documents: Ensure that all documents are valid and accurate to avoid delays.

● Plan ahead: Start the renewal process well in advance, especially if you have upcoming travel plans.

● Stay updated: Regularly check the Passport Seva Portal for any updates regarding the process.

● Utilise customer support: If you encounter any issues, do not hesitate to reach out to the Passport Seva helpline for guidance.

Conclusion

Renewing your passport as an Indian citizen is a structured yet manageable process when approached step-by-step. By preparing all necessary documents, completing the online application accurately, and attending your scheduled appointment, you can ensure a smoother experience. Staying proactive—such as checking the status of your application and being available for any required police verification—will further streamline the renewal journey.